Coding Denial Work Log (Excel Denial Tracker for Coders)

Work coding denials? Log each one, and see which categories and payers come up most, how much is tied up, and how many look preventable.

WHAT YOU GET

• One Excel workbook with 4 tabs
• Denial Log: date received, payer, account or encounter ID (no patient names), CARC, RARC, group code, denial category, coding or non-coding (fills in), root cause, action taken (corrected claim, appeal, coding query, write-off request), appeal deadline with a days-left countdown, outcome, amount, preventable
• Denial categories: dx and procedure mismatch, modifier, bundling or NCCI edit, medical necessity (LCD or NCD), missing or invalid code, frequency, eligibility, authorization, timely filing, duplicate, other, plus 2 of your own
• Root Cause: denials, share, amount, preventable and still open by category, coding vs. non-coding totals, and a payer by category grid
• Start here: the sheet list and the names and web addresses of the official code lists (X12 for CARC, RARC and group codes; CMS for NCCI edits and the Medicare Coverage Database)

FILE FORMAT

• Excel (.xlsx), made for Microsoft Excel. Formula cells are protected with no password.

HOW IT WORKS

Your download link appears right after payment and is emailed to you.

GOOD TO KNOW

• This is a digital download. Nothing will be mailed to you.
• You type in the codes from your remittance. The file doesn't include code descriptions.
• Appeal deadlines differ by payer and plan type. Enter the date from the payer's notice or your contract.
• Don't enter patient names or other patient details. Use your internal account or encounter number.
• Educational tracking tool, not legal or billing advice.
• Not affiliated with or endorsed by X12, CMS, AAPC, or AHIMA.
• Digital items generally can't be returned. If a file is missing, damaged, or different from this listing, email thedenialdesk@gmail.com and I'll help sort it out.
• Drafted with help from AI tools, then reviewed and fact-checked by a certified medical coding professional.

PLEASE DON'T SHARE

This file is for your own use. Please don't resell, share, or post it.